Why your event booking flow matters

By Greg Hesketh, Head of Marketing

From school events to holiday programs—manage it all in one place

Schools run more than just classes.

From events and fundraisers to after-school programs, holiday activities, and staff initiatives—there’s a constant flow of things to organise, manage, and communicate.

And too often, schools are stuck juggling spreadsheets, forms, emails, and outdated systems just to keep everything running.

Bix changes that.

It’s a simple, modern booking platform designed to help schools manage everything in one place—without the admin overload.

Built for all types of school activities

Schools don’t operate with a single use case—and your booking system shouldn’t either.

Bix is perfect for:

• School events and fundraisers

• After-school sports and enrichment programs

• Holiday programs and camps

• Excursions and special activities

• Staff events and internal sessions

Whether it’s a one-off event or a recurring program, Bix adapts to how your school runs.

Flexible enough to handle real-world school needs

School programs can get complex—different year levels, pricing, sessions, and capacity limits.

With Bix, you can easily:

• Set up single-day or multi-day programs

• Create different groups (e.g. age or year level)

• Offer different pricing options

• Control capacity for each session

No workarounds. No confusion. Just a system that fits.

Get set up and start taking bookings in minutes

Schools don’t have time for complicated systems.

With Bix, you can create your booking page and start accepting registrations within minutes. No technical setup, no lengthy onboarding—just a quick, straightforward process that gets you live fast.

Free to use, forever

Budgets matter in schools.

Bix is completely free to use, with no subscriptions or upfront costs. You only pay a small fee per transaction, making it a cost-effective solution for any school.

A better experience for parents

Booking school activities should be simple for parents—not frustrating.

Bix provides a clean, modern experience that:

• Works seamlessly on mobile

• Is easy to understand and navigate

• Makes booking quick and stress-free

A smoother experience for parents means fewer questions, fewer errors, and more completed bookings.

Secure, seamless payments

No more chasing permission slips and bank transfers.

With Stripe-powered payments, Bix allows parents to pay online securely and instantly. It’s reliable, trusted, and removes the hassle of manual payment tracking.

Built-in capacity management

Managing numbers across sessions can be time-consuming.

Bix lets you set capacity limits for each activity and track bookings in real time. No overbooking, no manual counting—everything stays organised automatically.

Automated emails and communication

Keeping parents informed is essential—but it shouldn’t take hours.

Bix automatically sends:

• Booking confirmations

• Event reminders

• Important updates

So everyone stays in the loop without extra admin.

Reduce admin and free up staff time

Schools are already stretched.

Bix reduces admin by bringing bookings, payments, and communication into one place. No spreadsheets. No manual reconciliation. No back-and-forth emails.

Just a simpler way to manage everything.

Present a more professional experience

First impressions matter—especially when communicating with parents.

With Bix, your school gets a clean, professional booking page that makes your programs look organised, modern, and easy to engage with.

Increase participation and bookings

A better system doesn’t just save time—it drives results.

With a simple booking flow and mobile-friendly experience, more parents complete registrations. That means higher participation across your programs and events.

The bottom line

Schools need a booking platform that’s:

• Simple

• Flexible

• Reliable

• And built for modern expectations

Bix delivers all of that—while being completely free and ready to go in minutes.

If your school is looking for an easier way to manage events, programs, and bookings, Bix is built to make it happen.